SAP c'Folder Standard and Custom functionality Scope

Summary

This blog will help user & consultant to understand scope of basic & custom functionality for SAP Collaboration folder. Collaboration folder helps during 2 stage bidding process and provides a collaborative platform for information exchange.

Author:Devraj Singh Rawat

Created on:1 October 2013

Author Bio

Devraj Singh is a SAP SRM 7.0 Techno-Functional, ABAP-Workflow Lead consultant with more than 7 years of SAP Consulting Experience working with Leading IT Organization serving global & domestic clients.

Currently involved in providing innovative solutions on SAP SRM, c’Folder , Business Workflow, UI Development & Integration.

Example system:

SRM 7.02, c’Folder version 4.00

C-Folder functionalities

• Buyer can exchange information in terms of document or Notes with Internal Team, Suppliers and Evaluators.

SAP provides 5 standard folders.

1. Technical Bid– This area is used for submitting technical Bid by supplier.
2. Collaboration– This area is visible to everyone participating in bidding process.
3. External Area– Buyer can put his requirement document and specification for any tender.
4. Internal Area– This area is visible to Internal company.
5. Evaluation     – This area is visible to Evaluator maintained in Permission tab.

Scope of Custom Developments

1. PreBID (Custom)    - This area is used for pre bid quarries.
2. PostBid (Custom)    - This area is used for post bid quarries.

• Initially while publishing Rfx SAP shows Collaboration, External area & internal area in which buyer can post his requirement technical detail for suppliers.

• Supplier & Buyers can exchange information in terms of document or Notes using PreBid folder (Custom) before bid creation.
• After all clarification supplier can initiate bid response process.

• SAP Provides Tech_Bid folder while creation of Bid response where supplier attaches his technical documents. SAP creates a separate folder for each supplier with one to one access. This folder is in write mode only till submission dead line.

• After submission deadline and technical opening; there is no place where buyer and supplier can negotiate further so we can provide a Post Bid clarification folder (Custom) under Technical Bid. This should be one to One for each supplier. As no other supplier should view other supplier documents.

• Access control for standard folders has been designed by SAP as requires in rfx process. There is a scope for access control for custom folders.

• Auto subscribe functionality exist to some standard folders; which send notification to subscribers on any action on that folders.

• There is a scope of similar functionality for custom folders.

• Evaluator can access his folder by email link and post his comments on technical document.

Hope this will help.

Regards

Devraj